Operations Coordinator

Your main tasks as Operations Coordinator:

• Daily monitoring of the CEO’s inbox and distributing incoming inquiries.
• Managing various electronic mailboxes (group and client mailboxes) and occasional scanning of physical documents.
• Maintaining the company website and managing social media channels.
• Organizing appointments, team events, and client lunches/dinners.
• Capturing and reviewing time entries, client data, budgets, and templates within our management software.
• Creating and reviewing standard documents, including letters, power of attorney, service level agreements, and data protection agreements.
• Proofreading offers, presentations, contracts, and AGM memos.
• Designing, implementing and evaluating surveys.
• Keeping our archiving structure, online library, and templates organized and up to date.
• Ordering gifts, office supplies, and hardware as needed.

Possible additional HR Admin Tasks:

• Managing personnel administration for all aspects of the HR life cycle (onboarding, changes, offboarding), including document preparation.
• Handling notifications to social security regarding accidents, illness, maternity and paternity leave, and family allowances.
• Maintaining internal and external data and processes across various HR software.
• Supporting recruitment efforts and drafting/reviewing HR documents.
• Contributing to various client projects, which may involve document automation, digitalization, or implementing new software.

Your Profile:

• Highly reliable, honest, and discreet personality.
• Strong flexibility regarding tasks and a can-do attitude.
• Ability to perform independently within a remote team.
• Excellent English and German language skills (minimum C1 level, this is a must have criteria).

Your benefits:

We believe that engagement can flourish anywhere, anytime. That’s why we offer a flexible working environment with flexible hours and up to 100% remote work, including the option to work from abroad (only after successful onboarding).

Here’s what you can expect from us:

• Comprehensive onboarding with mentoring from one of our HR Consultants.
• A steep learning curve and the chance to gain extensive expertise.
• An innovative, trust-based work environment with inspiring clients.
• Excellent work-life balance with the ability to integrate family or further education.
• Extensive remote work opportunities and the ability to manage your own schedule.
• Office infrastructure available in Zurich (Technopark) and planned in Zug.
• A fully digitized work environment.

Introduce yourself online by submitting your CV to us.

We look forward to getting to know you!